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prescribed, or promulgated prior to the date when such document is first required by this or subsequent Act of the Congress or by Executive order to be published in the Federal Register.
Sec. 11. Within six months after the approval of this Act each agency shall prepare and file with the committee a complete compilation of all documents which have been issued or promulgated prior to the date documents are required or authorized by this Act to be published in the Federal Register and which are still in force and effect and relied upon by the agency as authority for, or invoked or used by it in the discharge of, any of its functions or activities. The committee shall within sixty days thereafter report with respect thereto to the President, who shall determine which of such documents have general applicability and legal effect, and shall authorize the publication thereof in a special or supplemental edition or issue of the Federal Register. Such special or supplemental editions or issues shall be distributed in the same manner as regular editions or issues, and shall be included in the bound volumes of the Federal Register as supplements thereto.2
SEC. 12. Nothing in this Act shall be construed to apply to treaties, conventions, protocols, and other international agreements, or proclamations thereof by the President.
Sec. 13. All Acts or parts of Acts in conflict with this Act are hereby repealed insofar as they conflict herewith.
Sec. 14. This Act may be cited as the “Federal Register Act."
AN ACT TO AMEND THE FEDERAL REGISTER ACT, APPROVED JUNE 19, 1937
[Public, No. 158, 75th Cong.]
Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That section 11 of the Federal Register Act, approved July 26, 1935 (49 Stat. 500), is hereby amended to read as follows:
“Sec. 11. (a) On July 1, 1938, and on the same date of every fifth year thereafter, each agency of the Government shall have prepared and shall file with the Administrative Committee a complete codification of all documents which, in the opinion of the agency, have general applicability and legal effect and which have been issued or promulgated by such agency and are in force and effect and relied upon by the agency as aụthority for, or invoked or used by it in the discharge of, any of its functions or activities on June 1, 1938. The Committee shall, within ninety days thereafter, report thereon to the President, who may authorize and direct the publication of such codification in special or supplemental editions of the Federal Register.
"(b) There is hereby established a Codification Board, which shall consist of six members: The Director of the Division of the Federal Register, chairman ex officio; three attorneys of the Department of Justice, designated by the Attorney General; and two attorneys of the Division of the Federal Register, designated by the
For act amending sec. 11, see below.
Archivist. The Board shall supervise and coordinate the form, style, arrangement, and indexing of the codifications of the various agencies.
"(c) The codified documents of the several agencies published in the supplemental edition of the Federal Register pursuant to the provisions of subsection (a) hereof, as amended by documents subsequently filed with the Division, and published in the daily issues of the Federal Register, shall be prima-facie evidence of the text of such documents and of the fact that they are in full force and effect on and after the date of publication thereof.
“(d) The Administrative Committee shall prescribe, with the approval of the President, regulations for carrying out the provisions of this section.”
Approved, June 19, 1937.
EXTRACT FROM THE INDEPENDENT OFFICES APPROPRIATION ACT, 1938,
APPROVED JUNE 28, 1937
[Public, No. 171, 75th Cong.)
National Archives Salaries and expenses: For the Archivist and for all other authorized expenditures of the National Archives in carrying out the provisions of the Act of June 19, 1934 (48 Stat. 1122–1124; U. S. C., title 40, ch. 2A); the Act of July 26, 1935 (49 Stat. 500-503; U.S. C., Supp. I, title 44, ch. 8A); and the Act of June 22, 1936 (Public, Numbered 756, Seventy-fourth Congress), including personal services in the District of Columbia; supplies and equipment, including scientific, technical, first-aid, protective, and other apparatus and materials for the arrangement, titling, scoring, repair, processing, editing, duplication, reproduction, and authentication of photographic records (including motion picture films) and sound recordings in the custody of the Archivist; purchase and exchange of books, including law books, books of reference, maps, and charts; contract stenographic reporting services; purchase of newspapers, periodicals, and press clippings; not to exceed $100 for payment in advance when authorized by the Archivist for library membership in societies whose publications are available to members only or to members at a price lower than to the general public; travel expenses, including not to exceed $1,000 for the expenses of attendance at meetings concerned with the work of the National Archives; repairs to equipment; maintenance and operation of motor vehicles, including the purchase and exchange of one passenger-carrying automobile for official use; and all other necessary expenses, $700,000: Provided, That section 3709 of the Revised Statutes (U. S. C. title 41, sec. 5) shall not be construed to apply to any purchase or service rendered for the National Archives when the aggregate cost involved does not exceed the sum of $50.
Printing and binding: For all printing and binding for the National Archives, $17,000.
Total, The National Archives, $717,000.
REGULATIONS GOVERNING THE TRANSFER OF RECORDS TO THE
NATIONAL ARCHIVES Whereas section 3 of the "Act to establish a National Archives of the United States Government, and for other purposes” (48 Stat. 1122– 1124), provides that “All archives or records belonging to the Government of the United States (legislative, executive, judicial, and other) shall be under the charge and superintendence of the Archivist to this extent: He shall have full power to inspect personally or by deputy the records of any agency of the United States Government whatsoever and wheresoever located, and shall have the full cooperation of any and all persons in charge of such records in such inspections, and to requisition for transfer to the National Archives Establishment such archives, or records as the National Archives Council, hereafter provided shall approve for such transfer”;
And whereas section 6 of said act creates the National Archives Council and authorizes it to define the classes of material which shall be transferred to the National Archives Building and establish regulations governing such transfer": Therefore be it
Resolved, That the Archivist of the United States be and he is hereby authorized to requisition for transfer to The National Archives any archives or records in the custody of any agency of the United States Government (legislative, executive, judicial, and other), which fall within any of the following classes, viz:
I. Any archives or records (a) which the head of the agency in custody of · them may deem not to be necessary for use in the conduct of the regular current business of said agency; (b) which he may consider to be in such physical condition that they cannot be used without danger of damage to them; and (c) for which, in his opinion, he is unable to provide adequate or safe storage.
11. Any archives or records of any Federal agency that has gone out of existence unless its functions have been transferred to the agency which has custody of its records.
III. Any other archives or records which the National Archives Council by special resolution, or which the head of the agency in custody of them for special reasons, may authorize to be transferred to The National Archives.
Resolved further, (1) That when the head of any agency of the Government of the United States shall determine that any archives or records in his custody fall within class I as defined above, he shall cause to be furnished to the Archivist of the United States a descriptive list of such archives or records, which shall thereupon become subject to requisition by the Archivist for transfer to The National Archives; (2) that when the Archivist shall issue his requisition for any archives or records he shall furnish to a duly authorized repre
Resolutions of the National Archives Council defining the classes of material to be transferred to The National Archives and establishing regulations governing the transfer of such material, adopted Feb. 10, 1936.
sentative of the agency that has custody of them an identification inventory of the material covered by such requisition and this inventory shall be verified and agreed to by the representative of said agency before such archives or records shall be transferred to the Archivist; (3) that when such verification has been completed and certified to on the inventory form by the signatures of the representatives of said agency and of the Archivist of the United States, respectively, such archives or records shall be delivered by the representative of said agency either to the representative of the Archivist of the United States at the depository in which they are stored for transfer to The National Archives, or to a representative of the Archivist of the United States at the National Archives Building; Provided, That all such archives or records shall pass into the legal custody of the Archivist of the United States when, and not until, they have been either delivered to his representative for loading on the trucks of The National Archives or delivered to and accepted by a representative of the Archivist at the National Archives Building.
REGULATIONS GOVERNING THE USE AND TEMPORARY WITH
DRAWAL OF RECORDS IN THE NATIONAL ARCHIVES
RULES AND REGULATIONS FOR THE USE OF RECORDS IN THE CUSTODY OF THE ARCHIVIST OF THE UNITED STATES, PROMULGATED BY THE ARCHIVIST, DECEMBER 18, 1936
1. Persons desiring to use records in the custody of the Archivist of the United States must apply to the Archivist for admission to the search rooms, using the form provided for that purpose, and may be required to submit an acceptable letter of introduction. If the applicant is a minor, his application must be approved by his parent or guardian. An applicant who is not a citizen of the United States may be required to present a letter of introduction from the embassy or legation of his country. A group of persons desiring to view motion pictures or hear sound recordings must be represented by an authorized spokesman, who in making application for admission must give the identity of the group he represents.
2. If the application is approved a card of admission will be issued. An admission card is not transferable and must be produced when required. It is valid for six months from date of issue and may
be renewed upon application.
3. The search rooms and the auditorium are open from 9:00 a. m. to 4:30 p. m., except on Saturdays, when they are open from 9:00 a. m. to 1:00 p. m. They are not open on Sundays and legal holidays.
4. Requisitions for records must be made on the forms provided for that purpose, signed by the searcher, and presented to the attendant in charge of the control desk in the central search room.
5. Persons desiring to view motion pictures must fill out the form provided for that purpose at least one day in advance of the time service is desired. On receipt and approval of this application a time will be fixed for the screening and the applicant will be notified thereof.
6. When the searcher has completed his use of records he must notify an attendant. The searcher is responsible for all records turned over to him until an attendant returns the canceled requisition.
7. The greatest care must be exercised in the use of all records and books. They must not be leaned upon, written upon, or in any way damaged. No tracing is permitted, and ink must not be used in the search rooms.
8. The use of records of exceptional value or in fragile condition shall be subject to such special regulations as the Archivist may deem necessary for their protection.
9. No records, books, or other property of The National Archives may be taken from the search rooms except by members of the staff.
10. Requests for reproduction of records must be presented to the Chief of the Division of Reference on forms provided for the purpose. .