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of the Military Departments, in addition to the Secretary of Defense, to perform research and development, projects through grants and COOperative agreement.S. A Military Department’s use of the authority of 10 U.S.C. 2358 therefore requires no delegation by the Secretary of Defense.
(3) Authorities that arise indirectly as the result of statute. For example, authority to use a grant or cooperative agreement may result from:
(i) A federal Statute authorizing a program that is consistent with an assistance relationship (i.e., the Support, or Stimulation of a public purpose, rather than the acquisition of a good Or Service for the direct, benefit Of the Department of Defense). In accordance with 31 U.S.C. Chapter 63, Such a program would appropriately be Carried Out through the uSe Of grantS Or COOperative agreement.S.
(ii) Exemptions requested by the Department of Defense and granted by the Office of Management, and Budget, under 31 U.S.C. 6307, as described in 32 CFR 22.220.
$21.210 Vesting and delegation of authority.
(a) The authority and responsibility for awarding grantS and COOperative agreement S is vested in the Head Of each DOD COmponent that has Such authority.
(b) The Head of each Such DoD Component, or his Or her designee, may delegate to the heads Of Contracting a Ctivities (HCAs) within that Component, authority to award grantS Or COOperative agreements, to appoint, grants OffiCerS (See $21.220CC)), and to broadly manage the DoD Component’s functions related to grants and COOperative agreement.S. An HCA is the Same OffiCial (Or Officials) designated as the head of the contracting activity for procurement, contracts, as defined at 48 CFR 2.101—the intent, is that, Overall management, responsibilities for a DOD Component’s functions related to nonprocurement instrument S be a SSigned Only to Officials that have Similar reSponsibilities for procurement, COntraCt.S.
$21.215 Contracting activities.
When designated by the Head of the DoD Component or his or her designee (see 32 CFR 21.210(b)), the HCA is reSponsible for the grants and cooperative agreements made by or assigned to that activity. He or she shall Supervise and establish internal policies and proCedures for that activity’s assistance awards.
$21.220 Grants officers.
(a) Authority. Only grants officers are authorized to Sign grantS Or COOperative agreement S, Or to administer Or terminate Such legal instruments On behalf of the Department of Defense. GrantS Officers may bind the Government. Only to the extent Of the authority delegated to them. (b) Responsibilities. Grants officers Should be allowed Wide latitude to exercise judgment in performing their reSponsibilities. GrantS Officers are reSponsible for enSuring that: (1) Individual grants and COOperative agreement.S are used effectively in the execution of DoD programs, and are awarded and administered in accordance with applicable laws, Executive Orders, regulations, and DOD policies. (2) Sufficient funds are available for Obligation. (3) RecipientS Of grants and COOperative agreements receive impartial, fair, and equitable treatment. (c) Selection, appointment and termination of appointment of grants Officers. Each DOD COmponent that awards grantS Or enterS into COOperative agreements shall have a formal process (See §21.210(b)) to select and appoint grantS Officers and terminate their appOintment.S. DOD COmponent S are not required to maintain a Selection proceSS for grants officers Separate from the Selection process for contracting Officers, and written statements of appointment Or termination for grants Officers may be integrated into the necessary documentation for Contracting Officers, as appropriate. (1) Selection. In Selecting grants OffiCerS, appointing Officials shall consider the COmplexity and dollar Value Of the grantS and COOperative agreement.S to be assigned and judge whether candidates possess the necessary experience, training, education, business acumen, judgment, and knowledge of contracts and assistance instruments to function effectively as grants officers. (2) Appointment. Statements of appointment Shall be in Writing and shall clearly State the limits Of grants officers’ authority, other than limits contained in applicable laws or regulations. Information on the limits of a grants Officer’s authority Shall be readily available to the public and agency personnel. (3) Termination. Written Statements of termination are required, unless the written Statement of appointment provides for automatic termination. No termination Shall be retroactive.
Subport C–Information Reporting On Gronts, Cooperative Agreements, and Other Nonprocurement instruments
This Subpart prescribes policies and procedures for COmpiling and reporting data related to grantS, COOperative agreements, and other nonprocurement instrument.S Subject to information reporting requirements of 31 U.S.C. Chapter 61.
$21.305 Defense Assistance Awards Data System.
(a) Purposes of the system. Data from the Defense ASSistance Awards Data System (DAADS) are used to provide: (1) DoD inputS to meet Statutory requirements for Federal Governmentwide reporting of data related to obligations of funds by grant, COOperative agreement, or other nonprocurement instrument. (2) A basis for meeting GOvernmentwide requirements to report to the Federal ASSistance Awards Data SyStem maintained by the Department of Commerce and for preparing other reCurring and Special reportS to the President, the COngreSS, the General Accounting Office, and the public. (3) Information to Support policy formulation and implementation and to meet management. OverSight requirement.S related to the uSe Of grantS, CO
Operative agreements, and other nonprocurement instruments. (b) Responsibilities. (1) The Deputy Director, Defense Research and Engineering (DDDR&E), or his or her designee, shall issue the manual described in paragraph (b)(2)(ii) Of this Section. (2) The Director for Information Operations and Reports, Washington Headquarters Services (DIOR, WHS) shall, consistent with guidance issued by the DDDR&E: (i) Process DAADS information. On a quarterly basis and prepare recurring and Special reports using Such information. (ii) Prepare, update, and disseminate “Department. Of Defense ASSistance Awards Data System,” an instruction manual for reporting information to DAADS. The manual, which Shall be issued by the office of the DDR&E, Shall Specify procedures, formatS, and editing processes to be used by DoD Components, including magnetic tape layOut, and error COrrection Schedules. (3) The following Offices shall serve a.S Central points for collecting DAADS information from Contracting activities within the DoD Components: (i) For the Army: AS directed by the U.S. Army Contracting Support AgenCy. (ii) For the Navy: As directed by the Office of Naval Research. (iii) For the Air Force: As directed by SAF/AQCP. (iv) For the Office of the Secretary of Defense, Defense Agencies, and DOD Field Activities: Each Defense Agency shall identify a Central point for Collecting and reporting DAADS information to the DIOR, WHS, at the address given in paragraph (C)(2) of this Section. DIOR, WHS Shall serve as the central point for Offices and activities within the Office of the Secretary of Defense and for DOD Field Activities. (4) The Office that serves, in accordance with paragraph (b)(3) Of this Section, as the Central point for Collecting DAADS information from COntracting activities within each DOD COmponent, shall: (i) Establish internal procedures to ensure reporting by Contracting activities that use grants, COOperative agreements or other nonprocurement instruments Subject to 31 U.S.C. Chapter 61.
(ii) Collect information required by DD Form 2566, “DoD Assistance Award Action Report,” from those Contracting activities, and report it to DIOR, WHS, in accordance With paragraph (d) Of this Section. (iii) Submit to the DDDR&E, at the address given in $21.125(c), any recOnmended Changes to the DAADS Or to the instruction manual described in paragraph (b)(2)(ii) Of this Section. (c) Reporting procedures. The data reQuired by the DD Form 2566 shall be: (1) Collected for each individual grant, cooperative agreement, Or Other nonprocurement, action that is Subject, to 31 U.S.C. Chapter 61 and involves the Obligation Or deobligation. Of Federal funds. Each action is reported as an Obligation under a Specific program listed in the Catalog Of Federal Domestic ASsistance (CFDA, see $21.310). The program to be shown is the One that provided the funds being obligated (i.e., if a grants Officer in One DoD Component, Obligates appropriations of a Second DoD Component’s program, the grants officer would show the CFDA program Of the Second DOD COmponent. On the DD Form 2566). (2) Reported. On a quarterly basis to DIOR, WHS by the Offices that are des– ignated pursuant to paragraph (b)(3) of this section. For the first three quarters Of the Federal fiscal year, the data, are due by ClOSe-Of-business (COB) On the 15th day after the end of the quarter (i.e., first-quarter data are due by COB On January 15th, Second-quarter data by COB April 15th, and third-quarter data by COB July 15th). Fourthquarter data are due by COB October 25th, the 25th day after the end of the quarter. If any due date falls On a weekend Or holiday, the data are due On the next regular workday. The mailing address for DIOR, WHS is 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 2.2202–4302. (3) Reported on a COmputer tape, floppy diskette or by Other means permitted by the instruction manual deScribed in paragraph (b)(2)(ii) of this Section. The data, Shall be reported in the format. Specified in the instruction manual. (d) Report control symbol. DoD Component.S’ reporting Of DAADS data is used by DOD to Satisfy Government wide re
quirement.S to report to the Federal AsSistance Awards Data System, which is aSSigned Interagency Report Control Number 0252–DOC–QU.
$21.310 Catalog of Federal Domestic Assistance.
(a) Purpose and scope of the reporting requirement. (1) Under the Federal Program Information Act (31 U.S.C. 6101 et Seq.), as implemented through OMB Circular A–89,2 the Department of Defense is required to provide certain information about its domestic assistance programs to OMB and the General Services Administration (GSA). GSA makes this information available to the public by publishing it in the Catalog of Federal Domestic Assistance (CFDA) and maintaining the Federal ASSistance Programs Retrieval System, a Computerized data base of the information. (2) The CFDA covers all domestic asSistance programs and activities, regardless of the number of awards made under the program, the total dollar value Of aSSistance provided, Or the duration. In addition to programs using grantS and COOperative agreement S, Covered programs include those providing a SSistance in Other forms, such as payment.S in lieu. Of taxes Or indirect, aSSistance resulting from Federal Operations. (b) Responsibilities. (1) Each DoD Component that provides domestic finanCial assistance Shall: (i) Report to the Director for Information Operations and Reports, Washington Headquarters Services (DIOR, WHS) all new programs and changes as they occur, or as DIOR, WHS requests annual updates to existing CFDA information. (ii) Identify to the DIOR, WHS a point-Of-Contact who will be responSible for reporting Such program information and for responding to inquiries related to it. (2) The DIOR, WHS Shall act as the Department. Of Defense’s Single Office for Collecting, Compiling and reporting
2 Contact the Office of Management and Budget, EOP Publications, 725 17th St. N.W., New Executive Office Building, Washington, D.C. 20503.
Such program information to OMB and GSA.
$21,315 Uniform , grants and agreements numbering system.
DoD ComponentS Shall assign identifying numbers to all nonprocurement instruments subject to this subpart, including grants and cooperative agreements. The numbering System parallels the procurement instrument identification (PII) numbering System specified in 48 CFR 204.70 (in the “Defense Federal Acquisition Regulation Supplement”), as follows: (a) The first Six alphanumeric Characters Of the assigned number shall be identical to those specified by 48 CFR 204.7003(a)(1) to identify the DoD Component and COntracting activity. (b) The Seventh and eighth positions Shall be the last two digits of the fiscal year in which the number is a SSigned to the grant, COOperative agreement, or Other nonprocurement instrument. (C) The 9th position Shall be a number: “1” for grants; “2” for cooperative agreements; and “3” for Other nonprocurement instrument.S. (d) The 10th through 13th positions Shall be the Serial number of the inStrument. DoD Component.S and Contracting activities need not follow any Specific pattern in a SSigning these numbers and may Create multiple Series Of letterS and numbers to meet internal needs for distinguishing between Various Set S Of awards.
PART 22—DoD GRANTS AND AGREEMENTS-AWARD AND ADMINISTRATION
22.100 Purpose, relation to other parts, and Organization.
Subpart B–Selecting the Appropriate instrument
22.205 Distinguishing assistance from proCurement.
22.210 Authority for providing assistance.
22.215 Distinguishing grants and COOperative agreement.S.
SOURCE: 63 FR 12164, Mar. 12, 1998, unless otherwise noted.
$22.100 Purpose, relation to other parts, and organization.
(a) This part outlines grants officers’ and DOD Components’ responsibilities related to the award and administration of grantS and COOperative agreement.S. (b) In doing So, it also Supplements other parts of the DoD Grant and Agreement Regulations (DODGARS) that are either Government.Wide rules or DoD implementation of Government.Wide guidance in Office Of Management and Budget (OMB) CircularS. Those other parts of the DODGARS, which are referenced as appropriate in this part, are: (1) Government.Wide rules On debarment, Suspension and drug-free workplace requirements, in 32 CFR part 25. (2) The Government wide rule on lobbying restrictions, in 32 CFR part 28. (3) Administrative requirements for grants and agreements awarded to Specific types of recipients: (i) For State and local governmental Organizations, in the GOvernment.Wide rule at 32 CFR part 33. (ii) For institutions of higher education and Other nonprofit Organizations, at 32 CFR part 32. (iii) For for-profit Organizations, at 32 CFR part, 34. (c) The Organization of this part parallels the award and administration process, from pre-award through postaWard matters. It therefore is Organized in the Same manner as the parts of the DoDGARS (32 CFR parts 32, 33, and 34) that prescribe administrative requirements for Specific types of reCipientS.
Other than the terms defined in this Section, terms used in this part are defined in 32 CFR 21.130.
Administrative Offset. An action whereby money payable by the United States Government to, or held by the Government for, a recipient is withheld to Satisfy a delinquent debt the recipient Owes the GOvernment.
Advanced research. Advanced technology development that creates new technology Or demonstrates the viability of applying existing technology to new productS and processes in a general Way. Advanced research is most closely analogous to precompetitive technology development in the commercial Sector (i.e., early phases of reSearch and development on which commercial competitors are willing to collaborate, because the Work is not SO COupled to Specific products and proceSSes that the result.S of the work must be proprietary). It does not include development Of military Systems and hardware where Specific requirements have been defined. It is typically funded in Advanced Technology Development (Budget Activity 3 and Research Category 6.3A) programs within ReSearch, Development, Test and Evaluation (RDT&E). Applied research. Efforts that attempt to determine and exploit the potential of Scientific discoveries or improvement.S in technology Such as new materials, devices, methods and processes. It typically is funded in Applied ReSearch (Budget Activity 2 and Research Category 6.2) programs within ReSearch, Development, Test, and Evaluation (RDT&E). Applied research normally follows basic research but may not be fully distinguishable from the related basic research. The term does not include efforts whose principal aim is the design, development, Or testing Of Specific productS, Systems Or proceSSes to be considered for Sale Or acquiSition; these effort.S are within the definition of “development.” Basic research. EffortS directed toWard increasing knowledge and underStanding in Science and engineering, rather than the practical application of that knowledge and understanding. It typically is funded within Basic ReSearch (Budget Activity 1 and Research Category 6.1) programs within ReSearch, Development, Test, and Evaluation (RDT&E). For the purposes of this part, basic research includes: (1) Research-related, Science and engineering education, including graduate fellowships and research traineeships. (2) Research instrumentation and Other activities designed to enhance